Why Choose Us?
Whether you are letting a property for the first time, or already work with an existing property portfolio, we are able to provide unrivalled expertise in our market place, aiming to maximise returns on investment whilst exceeding your expectations on all levels of service.
- A friendly and professional service
- Excellent communication and free professional advice
- Fully managed service and an Introduction only service
- Efficient collection and forwarding of rental payments
- Extensive property marketing to attract suitable tenants quickly
- We are experts in our field and specialise solely in lettings
The let only service will provide you with the following benefits:
- Providing a rental valuation of your property.
- Local and national marketing, including a professional “To Let Board” where appropriate.
- Free advice on the presentation and preparation of your property.
- Carrying out an accompanied viewing with prospective tenants.
- Organised viewings carried out by you at a time that suits you.
- Carry out full referencing and credit checks on potential tenants to assess their suitability.
- Preparing a thorough tenancy agreement in accordance with current law.
- Suggestions on insurance i.e. rental guarantee, fire, contents.
- Collection of first months’ rent, this will be passed onto the landlord minus agency fees.
- Collection of the deposit which will be registered with a government authorised tenancy deposit protection scheme.
The fee for this service is equivalent to two weeks rent + VAT with a minimum charge of £347 + VAT, payable on signing of the tenancy agreement and will be deducted from your initial rent payment.
In addition to Let Only service we provide:
- A full detailed inventory report with photos detailing the general condition and contents of the property.
- Collecting ongoing rental payments and forwarding them by bank transfer to your chosen account and forwarding monthly statements.
- Action against the tenant in the event of rental arrears or any other breach of condition within the tenancy agreement.
- Carrying out a full property inspection and inventory check at the end of each tenancy and dealing with matters relating to unfair wear and tear before releasing the tenant’s deposit.
- Re-letting the property unless otherwise instructed by the landlord.
The fee for this service will be an initial set up cost of £247 + VAT which will be deducted from your initial rent payment, and monthly payments of 7% + VAT of the rental income.
In addition to the Rent Collection service we will provide:
- Inspecting the property at agreed intervals to ensure that the tenant/s are fulfilling their obligations under the terms of their tenancy agreement as well as providing a written report of the property.
- Organising repairs and maintenance.
The fee for this service will be an initial set up cost of £247 + VAT which will be deducted from your initial rent payment, and monthly payments of 10% + VAT of the rental income.
First Stages of Renting Your Property
We will initially view the property to assess its rental value. At this point we will answer any questions you may have and determine the most suitable service to meet your requirements. We will also be able to make recommendations where necessary that could potentially increase the rental value of your property. Our advice at this point is completely free and aimed at making sure you have a firm understanding of all your obligations before proceeding to let your property.
Marketing your property
Once you have decided to appoint us as your agent, one of our representatives shall visit the property in order to take internal and external photographs. We shall use the photographs and the information we have collected to create an attractive advert which we shall display whilst marketing your property.
In order to maximise property exposure, our website is updated daily and our properties are listed on market leading property portals
Our highly trained and efficient staff will make sure that the best service is delivered to both the landlord and tenant.
Presenting the property
As the lettings market becomes more and more competitive, it is important that the property is presented in the best way possible. Without this, the property could remain empty for longer as well as affecting its rental value.
To help a rental property appeal to a wider market, we would suggest the following:
- Keep the colours in the property neutral.
- Gardens must be kept maintained (when a tenant occupies the property, the maintenance of the garden becomes their responsibility).
- Keep the equipment provided and furnishings as contemporary as possible (can still basic).
- Check for any grouting issues in places such as the bathroom. Any mould issues here can really effect a prospective tenant’s decision to rent the property.
- If the property is a flat with a communal entrance and hallway, make sure that for the benefit of all tenants that this area is kept tidy and clear of debris at all times.
- Double glazing and gas central heating is another popular feature amongst prospective tenants.
- In general, try to find and rectify any damages around the property that can be easily seen or experienced.
Obtaining the tenants and referencing
Arguably the most important factor when letting the property is the prospective tenant. The whole success of letting depends on finding the right tenant. If an applicant wishes to proceed with a tenancy, We will assess their suitability.
The references aim to check that each tenant is creditworthy by for example checking for CCJ’s and arrears and obtaining employer, landlord and character references. Once references have been received, we will contact you to confirm the results of this and advise of the proposed moving in date.
All necessary legal paperwork, will be prepared and signed and any outstanding balances settled by the tenant before the tenancy commences.
Important Safety and Legal Requirements
The Gas Safety (Installation and Use) Regulations 1998 say landlords must ensure that gas appliances, fittings and flues are safe for tenant’s use and that installation, maintenance and annual safety checks are carried out by a technician registered with the Gas Safety Register (which superseded CORGI on 1st April 2009).
The landlord must keep a record of the safety check for two years and issue a copy to each existing tenant within 28 days of the check being completed and issue a copy to any new tenants before they move in.
While there isn’t a legal obligation on landlords to have professional checks carried out on the electrical appliances, there is, however, an obligation to ensure that all electrical equipment is safe, under the Electrical Equipment (Safety) Regulations 1994, the Plugs and Sockets Regulations 1994, the 2005 Building Regulation – Part P, and the British Standard BS1363 relating to plugs and sockets.
All electrical certification should be carried out by an electrician whom is registered with the National Inspection Council for Electrical Installers and Contractors (NICEIC). There are two types of electrical certificate:
Periodic Inspection Report
It is advisable to have a full electrical inspection carried out every five years. This examination investigates the state of the electrical wiring throughout the property and thoroughly checks the safety of the electrical installation. The electrician should issue you with a ‘Periodic Inspection Report for an Electrical Installation’ at the end of the examination, which declares the electrical installation as safe.
Portable Appliance Testing (PAT)
It is also advisable to instruct an electrician to carry out PAT testing on all portable electrical appliances once a year. Portable electrical appliances are defined as any appliances that you supply with the property that can be plugged into the mains electricity (for example lamps, microwaves, portable electric heaters, TV etc). The purpose of the PAT is to ensure that all portable electrical items provided with the property are electrically safe.
The Furniture and Furnishings (Fire) (Safety) Regulations 1988 (as amended in 1989 and 1993) sets minimum fire resistance standards for domestic upholstered furniture, furnishings and other products containing upholstery that remain in a dwelling during the course of a tenancy.
These include any of the following which contain upholstery:
- furniture intended for private use in a dwelling, including children’s furniture
- beds, head-boards of beds, mattresses (of any size)
- sofa-beds, futons and other convertibles
- nursery furniture, garden furniture suitable for use in a dwelling
- scatter cushions, pillows, seat pads and loose and stretch covers for furniture
The Regulations do not apply to:
- furniture made before 1950
- sleeping bags
- bed-clothes (including duvets)
- loose covers for mattresses
For items that do apply, a suitable label must be attached to the furniture in a prominent position so that the label will be clearly visible to a potential purchaser of the furniture and the wording on both sides can be read with reasonable ease.
Smoke Alarms & Carbon Monoxide
All properties built since June 1992 must have interlinked mains-connected smoke detectors / alarms on each floor of the property. Smoke alarms must be checked regularly to ensure that they are in full working order. A carbon monoxide detector should also be supplied. These can be purchased for around £5 from most DIY shops.
Energy Performance Certificate
With effect from 1st October 2008, all new tenancies require an Energy Performance Certificate. Their purpose is to determine how energy efficient homes are on a scale of A-G. The most efficient homes – which should have the lowest fuel bills – are in band A. The certificate uses the same scale to define the impact a home has on the environment. Better-rated homes should have less impact through carbon dioxide (CO2) emissions. The average property in the UK is in bands D-E for both ratings.
The certificate includes recommendations on ways to improve the home’s energy efficiency to save money and help the environment.
Houses in Multiple Occupancy
If the landlord wishes to rent their property to multiple occupants, it may mean that a licence is required before the property can be legally rented. Houses in Multiple Occupation are also referred to as “HMOs” and the purpose of the licensing scheme is to improve management and safety standards in this area of the rental sector.
It is now a mandatory duty for:
- All Local Authorities to have a licensing scheme
- Owners of certain types of HMOs to have a licence
For further information on houses in multiple occupation and how this may effect you as a landlord, please speak to one of our representatives
Overseas Landlords and Income Tax
The scheme requires UK letting agents to deduct basic rate tax from any rent they collect for non-resident landlords. If non-resident landlords do not have UK letting agents acting for them, it is their responsibility to inform the Inland Revenue of rental income received, and to pay any tax due. Non-resident landlords can apply at any time for approval to receive rent with no tax deducted.
If your intention is to reside abroad then we can offer the following services:
- Arrange for annual rental accounts to be prepared by a local firm of chartered accountants and be submitted to the Inland Revenue at the end of each tax year. Details available on request.
- Tax saving schemes relating to earned income abroad and the possibilities of re-investing your income to receive tax-free interest. Again we have the expert advice of a firm of financial consultants on hand, details are available.
The Tenancy Deposit Protection Scheme
Under the provisions of the Housing Act 2004 every landlord or letting agent that takes a deposit for an Assured Shorthold Tenancy in England and Wales must join a Tenancy Deposit Scheme. The new regulations came into effect from April 6, 2007. The purpose of this regulation is to ensure good practice. The secondary purpose of the new regulations is to try and keep disputes between landlords and tenants out of the courts by encouraging Alternative Dispute Resolution.
In November 2006 three companies were awarded contracts by The Government to run Tenancy Deposit Schemes:
- The Deposit Protection Service (The DPS)
Insurance backed schemes
- Tenancy Deposit Solutions Ltd (TDSL) (now trading as my deposits)
- The Tenancy Deposit Scheme (TDS)
Please call Kingstead Property Group on 01283 337 287 or use the form below and we will call you.